1.
This
organization shall be known as the Little Rock-Crawlers 4x4 Club (LRC).
2.
The Little
Rock-Crawlers 4x4 club is organized as a non-profit organization for the
purpose of:
·
Providing
social, educational and recreational activities for its membership.
·
Enjoying
and protecting natural resources and support the Multiple Use Principle as it
applies to public land.
·
Participating
in and supporting civic activities for the betterment of the community
1.
Owners of
four wheel drive vehicles 18 years and older are eligible for membership.
2.
An
application must be completely filled out before submission to the club
officers. The annual membership dues
must be received before an applicant’s membership becomes active.
3.
Annual
dues shall be twenty dollars ($20.00) per membership and are valid for the
current calendar year. If it is a new membership and the sign-up date is on or
after Oct. 1, the membership is good for the next calendar year.. These dues pay for
the following:
·
Membership
to LRC
·
Membership
to United Four Wheel Drive Association
·
Membership
to Southwest Four Wheel Drive Association
·
Membership
to Superlift ORV
park in Hot Springs
4.
Dues
cutoff is Sept 30 for the current calendar year; any dues received prior to
this date pay for current calendar year only. Dues collected after Oct 1 will
count for the following year. Current paid members may pay dues for the next
year at any time (i.e. pay ahead).
5.
Each
membership may include immediate family members. However, voting privileges are
restricted to individual paid members only (i.e. if the husband is paid member
and spouse is not, only husband has club vote. If spouse is also a paid member,
she has vote also).
6.
All
personal expenses such as event registration, apparel, decals, etc. shall be
born by each individual.
7.
Members shall
immediately notify the Secretary/Treasurer upon a change of mailing address,
telephone number, or email address so the club roster can be accurately
maintained.
8.
All
members are expected to conduct themselves in a responsible manner during club
activities and while using club website to promote a positive view of this club
and the sport of four-wheeling. Any
member behaving in an irresponsible or offensive manner may be subject to
expulsion from the club, subject to decision by the Club officers. Club dues
will be forfeit following expulsion.
9.
Resignation
of any member shall be in writing and submitted to the Secretary/Treasurer.
1.
The Club
Officers shall consist of a President, a Vice President, and a Secretary/Treasurer.
2.
The
Executive Committee shall consist of current club officers, the most recent
past officers for each position, and the Webmaster (non-voted, exempt
position).
3.
Officer
terms shall be for two calendar years (Jan of year 1 thru Dec of year 2).
4.
Election
of the President and Vice-President shall occur in separate years so the terms
of office overlap to improve club leadership continuity. For example, if the
President is elected for 2005-2006, the VP will be elected for 2006-2007.
5.
No officer
or other formal club position shall be added to the club except by majority
vote of the current club officers.
1.
The
PRESIDENT schedules, prepares, and presides over all club meetings. The
PRESIDENT has the primary responsibility to enforce club policies and execute
decisions of the Club officers. The PRESIDENT is the primary public spokesman
for the club to all outside entities (organizations, vendors, etc).
2.
The VICE
PRESIDENT assists the president with all responsibilities and serves as
president in the PRESIDENT’s absence. The VICE
PRESIDENT actively promotes the club and club activities and is the signature
authority for all sponsorship agreements. The VICE PRESIDENT is responsible for
all club voting activities, especially the election of officers.
3.
The
SECRETARY/TREASURER maintains all club financial records and ensures
information from formal club meetings is made available via club website. The
SECRETARY/TREASURER provides a complete and accurate financial update at least
quarterly at club meetings or more frequently if requested by club officers.
The SECRETARY/TREASURER shall make only disbursements of funds as directed by
the Club officers and Article VI herein. The
Treasurer may need to become bonded if club balance exceeds one thousand
dollars ($1,000.00) for 3 consecutive months; bond to be paid by the club.
1.
The
membership shall elect officers when current terms expire during the 4th
quarter as needed.
2.
The candidates
for the offices must be current paid members in good standing.
3.
Nominations
must be announced via the website prior to the initiation of voting by the Vice
President.
4.
Voting
shall occur via public website announcement and ballots sent to email address
of record to current members. Only ballots returned by the voting deadline
shall be counted.
5.
A simple
majority (51%) of received ballots shall decide the outcome for each position.
6.
In the
event of a vacancy in the office of President, Vice President, or
Secretary/Treasurer, a special election shall be called to elect a successor.
7.
Any
officer may be recalled by a majority vote of the entire membership.
1.
All moneys
received from all sources shall be immediately turned over to the
Secretary/Treasurer to be deposited in the club account.
2.
The
Secretary/Treasurer is authorized to spend up to $50.00 per quarter for
miscellaneous club expenses without prior approval of other club officers.
3.
Any
expenses over $50.00 must have majority approval of the Executive Committee.
4.
All
expenditures must be made by check and promptly recorded in the club financial
ledger so an accurate balance is maintained. The item or expense for which the
check was drawn shall be designated on the check memo line. Receipts are to be
maintained and separated by calendar year (i.e. all receipts for 2004 must be
filed or stored separately from other calendar years).
1.
Formal
club meetings open to all club members shall be held quarterly at such times
and places designated by the President for the express purpose of addressing
club business (i.e. new memberships, current and upcoming club activities,
etc).
2.
Issues
requiring a club vote will be announced publicly on the website, and an email
ballot will be sent by the Vice President to each current member. All ballots
returned by the announced deadline constitute the final vote. A simple majority
(51% or more) shall determine the outcome.
1.
All club
trail rides will be under the direction of at least one designated Trail Leader
(usually the person who organized the ride).
2.
The Trail
Leader is responsible for all ride coordination (when & where to assemble,
route & difficulty selection, etc).
3.
The Trail
Leader will conduct a Driver Meeting with Safety Checklist prior to initiating
the trail ride.
4.
All
drivers on the trail ride must be over the age of 18.
5.
Members
assume full responsibility for their invited guests, whether they are
passengers or other drivers.
6.
Vehicles
may be subject to technical inspection and may be disqualified from
participation if found to be mechanically unsafe.
7.
Alcohol
WILL NOT be consumed prior to or during club rides. Anyone suspected of an
alcohol violation will be immediately asked to leave the group.
1.
These
By-Laws may be amended by a majority vote using voting method described in
Article VII. Any desired amendment to
the By-Laws may be presented via the club website for discussion prior to
voting.
1.
Members
who adopted and signed the By-Laws of the Little Rock-Crawlers on or before 1
March 2001 shall be known as Charter Members of the organization.
2.
Charter
Members include the following:
·
Andrew
Smith
·
Deron Kaseberg
·
Steve Vandeberg
·
Jason Seritt
·
Mike
Clement